Travel Forms
Departmental Travel Rules are currently under revision. Copies of the new rules will be available prior to the start of FY13.
Changes occurring immediately include:
- Per Texas A&M System guidelines, you must have your Concur profile setup to be eligible to travel.
- All Travel Authorization Request (T&Ls) and travel arrangements for foreign and domestic travel must be submitted through Concur (found here). Your Travel Authorization Request must be submitted and approved before you can make flight, hotel or rental car reservations.
- Please contact Jamie Bosley for account information.
- Authorization Requests will be rejected if estimated expenditures do not equal zero.
- Always use Local funds when making travel arrangements.
- All itemized travel receipts are due to Kate 14 days from the last date of travel. This is to accommodate the System-wide 30 day deadline for completing Concur expense reports.
And, as always:
- Itemized receipts showing proof of purchase are required. If no itemized receipt it submitted, or proof of purchase is missing, you will not be reimbursed for that expense.
- Do not highlight or mark on any receipt using pen or pencil.
- Receipts should be submitted attached to 8.5x11" white paper using double-sided tape, in order by date of purchase. Attach receipts to only one side of paper.
- We cannot reimburse any tax that is charged in the state of Texas for any reason.
- In addition to your University Travel Card, please be sure to have a Tax Exempt form with you when you're traveling in Texas.
- You will be responsible for any tax charged in Texas, even on your University Travel Card.
Concur reference guides will be available on this page beginning June 1, 2012.
For specific information about setting up your Concur Profile, Travel Authorization Requests, making arrangements for your trip or submitting Expense Reports, please contact
Kate Massey.
Tax Exempt Form* - This can/should be use when making any purchase (meals, books, any tangible items) when in the state of Texas.
Hotel Occupancy Tax Exempt Form* - This can/should be used for any hotel room that is in the state of Texas
*Please Note: We CANNOT refund any tax that is charged in the state of Texas for any reason.
